Camp Policies & Procedures

We are so excited that your camper(s) will be joining us at Triple C Camp this summer. Many fun, creative, and enriching activities are planned. If you have any questions, please call us at camp: 434.293.2529 or send an email to [email protected]. Once your camper is registered you will receive a confirmation letter that will contain additional information specific to your camper(s).

Deposits

Deposits are applied to the last week enrolled. Weekly camp tuition is DUE by noon the Friday before each week registered.

Proactive Communication

If you know that your child(ren) will not be attending camp on a specific day, prior to that day please send a note via bus or email to let us know. If your child wakes up ill, please let us know your child is not attending as soon as possible.

We will do our best to communicate issues that occur at camp to you in the most timely manner. We would appreciate the same from camp families. If there is a change in your household situation, family routine, etc. please let us know so we can help your camper adjust.

Positive Discipline 

It is our goal to use positive discipline to assist each camper in learning to understand what unacceptable behavior or actions are, learn to take responsibility for their own actions, and make socially acceptable behavior part of their regular routine.

If undesired behavior takes place, these are the steps our counselors are trained to follow:

  1. Redirect the child’s focus onto something more positive.
  2. Inform the child of the inappropriate behavior and let them know what is expected and why.
  3. If the behavior continues, let the child know that they have a choice of appropriate behavior, or a time out.
  4. A short, in-sight time out from the activity and notify a Camp Director of the situation.
  5. Child is taken to the Director. The steps of conflict resolution will be followed. If necessary, restitution will be made.
  6. The child’s parents will be contacted by the Director. Behavior Plans will be put into place working with the camper and family, we strive to be proactive and solution oriented. If repetition through the steps do not yield results, children or staff are at risk by behaviors then we will move on to number 7.
  7.  The child will be removed from camp by the Director.

Bus Mail & Email

Bus Mail…what’s that? Bus Mail is a note addressed to the appropriate person and given to the Bus Captain, it is then delivered to the Office and on to the addressee. In areas that require “follow-up” the staff member associated with the request will follow-up and respond to you as soon as possible. Email works too: [email protected].

Use Bus Mail when:

  • You wish to note a special arrangement about pick up or drop off
  • There will be a prolonged absence from camp
  • You require an answer to a specific question
  • You are sending in a payment

Bus Behavior

Keeping the children safe is our number one priority. In order to ensure a safe ride we must be firm about behavior during transportation. If a camper is misbehaving on the bus (i.e. foul language, disturbing fellow campers, not following bus rules) the following steps will be taken:

  1. A verbal reminder as to appropriate bus behavior
  2. An assigned seat and a phone call to the family
  3. Suspended from the bus for the following day
  4. Expelled from the bus for the remainder of the summer

Always remember, “Tushy on the Cushy.” It’s the safest for the children.  If you have any questions please call us at 434.293.2529.  Or, email: [email protected].

Swim Policy

Campers must be able to swim the length of the pool and tread water for one minute in the appropriate pool before swimming in the deep end or using the diving board and/or slide of that pool. Any camper with hair to their shoulders or longer will be required to have their hair pulled back for safety.

Things from Home

Parents are asked to help keep personal items at home: Books, toys, trading cards and electronics. (Occasionally there may be a special event or opportunity to bring an item, but you will be made aware.)  All campers are to be individually responsible for their personal items. Keeping track of personal items will be supported by camp staff, but responsibility is upon the camper.  ALL weapons or gun style items must remain at home.

Teen Scene campers may use personal items when deemed appropriate by camp staff(normally on the bus). It is understood these items may be confiscated if this Teen Scene privilege is misused. We cannot and will not be responsible for any lost personal articles. Please make sure all items brought to camp are labeled with the campers first and last name.

Visitors During the Camp Day

Custodial parents/guardians are always welcome at Triple C Camp. All camp visitors must first enter the camp office, (please be prepared to show an ID) and must wear a VISITOR BADGE while on camp grounds.

Sun Exposure

Triple C Camp has established some specific policies that protect our campers from the effects of exposure to the sun’s rays and still allow them to enjoy the outdoors. Our staff is vigilant and wants to help our campers protect themselves by doing the following:

  • Wear a hat!
  • Wear protective clothing – light colored and loose.
  • Wear waterproof sunscreen to camp each day – minimum SPF 15 and apply 30-60 minutes before exposure. Remember ears, tops of feet, and the neck. Use sunscreen in hazy, cloudy, and foggy weather. Reapply sunscreen regularly.

Our staff help reapply sunscreen regularly to campers K-3rd grade, we will verbally remind older campers throughout the day.