Camp Policies & Procedures

We are so excited that your camper(s) will be joining us at Triple C Camp this summer. Many fun, creative, and enriching activities are planned. If you have any questions, please call us at camp: 434.293.2529 or send an email to [email protected]. Once your camper is registered you will be able to log into your account at any time. Your Registration Portal is where you can find additional information specific to your camper(s).


Deposits are applied to the last session enrolled. Camp tuition is DUE by noon the Friday before each session begins.

Proactive Communication

If you know that your child(ren) will be missing camp on a specific day, please send a note via bus or email to let us know. If your child wakes up ill, please let us know your child will be absent as soon as possible.

We will do our best to communicate issues that occur at camp to you in the timeliest manner. We would appreciate the same from camp families. If there is a change in your household situation, family routine, etc. please let us know so we can help your camper adjust.

Positive Discipline 

It is our goal to use positive discipline to assist each camper in learning to understand what behavior or actions are acceptable at camp, learn to take responsibility for their actions, and make socially acceptable behavior part of their regular routine.

If behavior needs improvement, these are the steps our counselors are trained to follow:

  1. Redirect the child’s focus onto something more positive.
  2. Inform the child of the behavior that needs improvement and let them know what is expected and why.
  3. If the behavior continues, let the child know that they have a choice of appropriate behavior, or to take a break.
  4. A short, in-sight break from the activity and a Camp Director  is notified of the situation.
  5. The camper will meet with a Director to create a plan for positive changes in behavior.
  6. The child’s parents will be contacted by the Director. Behavior Plans will be put into place working with the camper and family, we strive to be proactive and solution oriented. If repetition through the steps is necessary and undesired behavior continues and/or children or staff are at risk due to behaviors then we will move to step 7.
  7.  The child will be removed from camp by the Director.

Bus Mail & Email

Bus Mail…what’s that? Bus Mail is a note addressed to the appropriate person and given to the Bus Captain, it is then delivered to the Office and on to the addressee. In areas that require “follow-up” the staff member associated with the request will follow-up and respond to you as soon as possible. Email works too: [email protected].

Use Bus Mail when:

  • You wish to note a special arrangement about pick up or drop off
  • There will be a prolonged absence from camp
  • You require an answer to a specific question
  • You are sending in a payment

Bus Behavior

Keeping the children safe is our number one priority. In order to ensure a safe ride we must be firm about behavior during transportation. If a camper is misbehaving on the bus (i.e. foul language, disturbing fellow campers, not following bus rules) the following steps will be taken:

  1. A verbal reminder as to appropriate bus behavior
  2. A phone call to the family
  3. Suspended from the bus for the following day
  4. Expelled from the bus for the remainder of the summer

Always remember, “Tushy on the Cushy.” It’s the safest for the children.  If you have any questions please call us at 434.293.2529.  Or, email: [email protected].

Swim Policy

Campers must be able to swim the length of the pool and tread water for one minute before swimming in the deep end or using the diving board. Any camper with hair to their shoulders or longer will be required to have their hair pulled back for safety.

Things from Home

Parents are asked to help keep personal items at home: Books, toys, trading cards and electronics. (Occasionally you may be made aware of a special event or opportunity to bring an item).  All campers are to be individually responsible for their personal items. Keeping track of personal items will be supported by camp staff, but responsibility is upon the camper.  ALL weapons or gun style items must remain at home.

Teen Scene campers may use personal items when deemed appropriate by camp staff (normally on the bus). It is understood these items may be confiscated if this Teen Scene privilege is misused. The responsibility for personal items brought to camp is fully on each camper. Please make sure all items brought to camp are labeled with the campers first and last name.

Sun Exposure

Triple C Camp has established some specific policies that protect our campers from the effects of exposure to the sun’s rays and still allow them to enjoy the outdoors. Our staff is vigilant and wants to help our campers protect themselves by doing the following:

  • Wear a hat!
  • Wear protective clothing – light colored and loose.
  • Wear waterproof sunscreen to camp each day – minimum SPF 15 and apply 30-60 minutes before exposure. Remember ears, tops of feet, and the neck. Use sunscreen in hazy, cloudy, and foggy weather. Reapply sunscreen regularly.

Our staff oversee the reapplication of sunscreen regularly to campers K-3rd grade, we will verbally remind older campers throughout the day.

As directed by Virginia Child Care Licensing, an authorization form for Non-prescription Over-the-Counter skin products will need to be filled out and signed for each camper in order for sunscreen to be reapplied throughout the camp day.