Policies

Here you'll find important guidelines and health & safety protocols. This section ensures that you're fully informed about our practices, helping to make your child's camp experience smooth and enjoyable.

What is Triple C Camp's definition of bullying?

Bullying is an aggressive behavior that is intentional and involves an imbalance of power or strength. It is repeated over time and the person being bullied has a difficult time defending him or herself. Bullies can work alone or in groups. Bullying can be: Physical (such as hitting or pushing), Verbal (such as teasing, name-calling or threatening), Social (such as causing someone to be left out or rejected by others) or Cyber (such as saying something mean to or about someone else online).

How does Triple C Camp address bullying?

Triple C Camp’s mission ensures that, “…everyone learns about themselves as well as working with others, all while creating lifelong memories.” To help achieve our mission, we take incidents of bullying seriously and train staff to intervene immediately, keep everyone safe and model respectful behavior when intervening. If an incident of bullying is communicated, we work in partnership with all parties to resolve the situation. This includes having open communication between counselors and campers, campers and parents, and parents and administration.

If you know that your child(ren) will be absent from camp on a specific day, please send a note via bus or email to let us know. If your child wakes up ill, please let us know your child will be absent as soon as possible.

We will do our best to communicate issues that occur at camp to you in a timely manner. We would appreciate the same from camp families. If there is a change in your household situation, family routine, etc. please let us know so we can help your camper adjust.

It is our goal to use positive discipline to assist each camper in learning to understand what behavior or actions are acceptable at camp, learn to take responsibility for their actions, and make socially acceptable behavior part of their regular routine.

If behavior needs improvement, these are the steps our counselors are trained to follow:

Redirect the child’s focus onto something more positive.
Inform the child of the behavior that needs improvement and let them know what is expected and why.
If the behavior continues, let the child know that they have a choice of appropriate behavior, or to take a break.
A short, in-sight break from the activity and a Camp Director is notified of the situation.
The camper will meet with a Director to create a plan for positive changes in behavior.
The child’s parents will be contacted by the Director. Behavior Plans will be put into place working with the camper and family, we strive to be proactive and solution oriented. If repetition through the steps is necessary and undesired behavior continues and/or children or staff are at risk due to behaviors then we will move to step 7.
The child will be removed from camp by the Director.

Entitles you to a full refund of all deposits and fees of applicable sessions. Cancellation must be made, in writing, 5 business days prior to the start of the camp session. Once enrolled in refund protection, the fee may not be transferred between sessions. Refunds will only be made to those enrolled in refund protection. Cost is $75/week and due at the time of registration (non-refundable).

Triple C Camp has established some specific policies that protect our campers from the effects of exposure to the sun’s rays and still allow them to enjoy the outdoors. Our staff is vigilant and wants to help our campers protect themselves by doing the following:

Wear a hat!
Wear protective clothing – light colored and loose.
Wear waterproof sunscreen to camp each day – minimum SPF 15 and apply 30-60 minutes before exposure. Remember ears, tops of feet, and the neck. Use sunscreen in hazy, cloudy, and foggy weather.
Reapply sunscreen regularly.

Our staff oversee the reapplication of sunscreen regularly to campers K-3rd grade, we will verbally remind older campers throughout the day.

As directed by Virginia Child Care Licensing, an authorization form for Non-prescription Over-the-Counter skin products will need to be filled out and signed for each camper in order for sunscreen to be reapplied throughout the camp day. Triple C Camp requests that insect repellent stay home. This is based on Virginia Child Care Licensing Standards requiring repellent be inaccessible to children (Standard 8VAC20-780-520). If you require your camper to put on insect repellent during the camp day, please email and we will create a plan to support your camper.

All campers are to be individually responsible for their personal items. Keeping track of personal items will be supported by camp staff, but responsibility is upon the camper. Please make sure all items brought to camp are labeled with the campers first and last name.

ALL weapons or gun style items must remain at home.

To help your camper be successful, we request all technology stay at home. This is for both day and overnight and includes cell phones, tablets, e readers, smart watches, and fit bits. The temptation to check these when they are in backpacks or on bodies can be overwhelming and distracting for the camper. If you need to communicate with your camper throughout the camp day, please give our office a call at 434.293.2529.

Teen Scene campers may use personal items when deemed appropriate by camp staff (normally on the bus). It is understood these items may be confiscated if this Teen Scene privilege is misused. The responsibility for personal items brought to camp is fully on each camper.

Policies

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