Summer 2021 COVID-19 Policies and Procedures

Safety is the most important thing at camp.  To support safety, we are asking that all campers and parents help prevent the spread of Coronavirus (COVID-19).

COVID-19 is an extremely contagious virus that spreads through person-to-person contact.  Federal and state authorities recommend physical distancing as a means to prevent the spread of the virus.  COVID-19 can lead to severe illness, personal injury, permanent disability, and death.  Participating in programs at Triple C Camp could increase the risk of contracting COVID-19.  Triple C Camp in no way warrants that COVID-19 infection will not occur thru participation in this program or accessing the facility.

Triple C Camp has raised our already thorough safety and sanitation standards to match or exceed recommendations from authorities.  Please find below additional steps and precautions to be taken during this camp season:

Camp Capacity and Group Sizing

Registration space is limited!  We will be operating at a maximum of 75% our licensed occupancy.  This allows for the licensing required 6ft of physical distancing, in addition to masks, if weather forces our camp programs to move indoors.  Individual groups will have approximately 14 campers and 2-3 staff members.

Session Length

To support the Virginia Department of Social Services Childcare Guidelines to try to maintain the same groups from day to day, we have modified our registration to primarily two week sessions.  Programs are requested to try to keep groups as consistent as possible.  These two week sessions allow counselors and campers the opportunity to get into a routine, to build rapport and relationships.

Thursday Overnights

Overnights will be postponed until further notice.

Lunch and Snacks

Campers will need to bring a lunch and at least two snacks with them to camp each day.  To ensure physical distancing while eating, campers will eat outdoors, weather permitting, across the camp property with their small groups.  Hands will be washed thoroughly with soap and water before and after lunch.

Face Coverings

Campers will need to bring 2 masks with them each day, both with campers first and last name on them.  Masks must have an attachment device to secure to their person.  We suggest a carabiner or break away lanyard.  Masks must fit snugly but comfortably against the sides of the face and be securable to the head.  Reusable face coverings must be able to be washed/sanitized and dried without damage or change to shape. Masks will be worn at times such as drop off/pick up, on the bus, if the group has to go indoors, when physical distancing is unable to be maintained, etc.  Per Virginia Executive Order 79, effective May 28, 2021 continues the requirement of mask wearing for organizations working with students K-12. Pursuant to the Governor’s Fourth Amended Executive Order Seventy-Two and Order of Public Health Emergency 9 all children ages five and older and all staff are required to wear face masks at child care programs while indoors and when outdoors and unable to maintain at least six feet of physical distance. Masks are to adhere to CDC mask cleanliness guidelines.

Bus Transportation
  • Bus capacity will be decreased by approximately 50%, currently.  To adhere to COVID-19 regulations, there will be one camper per seat, unless siblings.  Masks will be worn at all times while on the camp bus.  Bus procedures may have fluctuation based on best practices from guiding agencies. *Update as of 05.07.21: Albemarle County Transportation now allows for 2 children per bus seat.
  • Each morning campers and one adult must make their way to the camp bus for a health screening and temperature check.  Once a camper has been cleared, they will load the bus and sit in their assigned seat.  Masks will be worn at all times while on the camp bus.  Once the bus arrives to camp, it will be offloaded front to back.  In the afternoon, campers must be greeted at the door of the bus by their parent/guardian or authorized person for the highest level of safety.
  • Please be patient at the buses as the required check in procedures must be followed and will require time.
Camp Transportation
  • Staff will greet your camper in the transportation loop to check them in.  A health screening and temperature check will be done at this time.  We ask that the camper’s window is rolled down and everyone in the vehicle is wearing a face covering.  Once a child has been cleared the staff member will assist them with exiting the car and getting them to their group.  Unless registered for the Early Drop Program, campers brought before 8:15am are to stay with their parents in their car until we begin check in.
  • Please see our Parent Hub section regarding Drop Off and Pick Up at camp for more information on early drop, late arrivals, and picking up your camper during the camp day.
  • Please be patient while in the transportation loop as the required check in procedures must be followed and will require time.
Daily Health Screening Questions and Temperature Check Information for all Campers (and Staff)
  • Has your child had any potential symptoms of COVID-19 within the last 48 hours?  Symptoms include: Fever and chills, cough, shortness of breath, difficulty breathing, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, diarrhea.
  • Has your child taken any temperature reducing medications in the last 24 hours?
  • Does your child live with anyone or had close contact with anyone who has had a confirmed or presumed case of COVID-19 within the last two weeks?
  • If a parent, camper, or staff member answers “YES” to any of the questions, they will not be permitted to attend camp that day.
  • If a parent or camper answers “NO” to all questions, the staff will then take the camper’s temperature, while the camper is still in the car.  If the temperature is over 100.3F (37.9C), the child will not be permitted to attend camp that day.  If the child’s temperature is below 100.3, the child will be permitted to attend camp.
Facility Cleaning and Sanitizing

The camp facilities will be routinely cleaned and disinfected throughout the camp day.  In addition to soap, water and commercial cleaners, Triple C Camp will be using a hospital grade broad spectrum disinfectant.

Staying Home When Appropriate

Campers need to stay home when the following has occurred:

Contact with a person with COVID-19 within the last two weeks.

If they have tested positive for COVID-19.

If they are showing COVID-19 symptoms: fever or chills, cough, shortness of breath, difficulty breathing, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, diarrhea.

State communicable disease protocols are in place, and families are required to communicate any contact or suspected contact with any contagious infections IMMEDIATELY.

Hand Hygiene and Respiratory Etiquette

Staff will reinforce handwashing with soap and water for at least 20 seconds and increase monitoring to ensure best practices.  If soap and water are not readily available, hand sanitizer that contains 70% alcohol will be used.  All campers and staff will engage in hand hygiene at the following times, as a minimum: arrival to camp, between activities, before and after eating, after using the restroom, before and after using camp equipment or supplies, after blowing their nose, coughing, or sneezing.

Swimsuits/Pool Time/Sunscreen

Please wear swimsuits to camp and apply sunscreen at home.  Swim time will be physically distanced swim lessons (Grades K-3rd) and physically distanced recreational swimming.  All other campers have recreational games and free swim multiple times per week.  Campers will be evaluated to determine the appropriate area of the pool they may access.  Pool toys will be individualized during swimming and sanitized between uses.  Triple C Camp will be adhering to Virginia Department of Social Services Childcare Licensing COVID-19 guidelines put forth in regards to swimming pools and space between campers while in the pool.  In the event COVID-19 guidelines restrict swimming, alternative/approved water activities will be added into daily fun.

Campers will re-apply sunscreen at designated times during the camp day with staff supervision.

Program Adjustments

To support the Virginia Department of Social Services Childcare guidelines, camp programming will be scheduled to prevent groups from coming together for all camp activities, unless physical distancing can be maintained.  There may be the opportunity to adjust this as the guidelines morph.  Groups will generally rotate around camp in one direction, to prevent crossings.  Bathrooms will be assigned to groups to decrease multi group contact.

At activities:

  • All campers and staff members wash/sanitize hands when they arrive and depart each activity.
  • Cleaning and disinfection will be done on all equipment and supplies before and after being used by another group, as much as possible/reasonable.
  • One group scheduled at each activity, unless physical distance can be maintained.
  • Commonly touched surfaces, railings, switches, sink knobs, tables, benches, handles, etc. will be disinfected multiple scheduled times per day.
  • Staff members will increase spacing and physical distancing with campers when possible.
  • When possible, every group will be provided with a supply box that only their group will be using, for example: scissors, markers, crayons, pencils, glue and other widely used high touch items.  This craft supply box will only be used with that particular group of campers throughout the session.
Staff Commitment

Our staff are mature individuals who choose to work at camp for the positive impact camp makes on the lives of everyone involved.  Our staff have committed to be mindful of their personal activities, to limit contact with people outside of our staff circle, and to adhere to all the local safety guidelines.  Our staff trainings will continue to focus on growth and development of our campers, creating a supportive and fun atmosphere.  While we will be eliminating high fives, we will be true to our mission.

Triple C Camp exists to provide children a safe, fun, experience in a traditional camp environment.  Everyone at Triple C learns about themselves as well as working with others, all while creating positive lifelong memories.

Camp Visitors

Triple C Camp facilities will be closed this summer to all visitors Monday through Friday.  Only essential visitors (plumber, electrician, etc.) will be permitted with prior arranged clearance from the Camp Director or Health Director.  Approved essential visitors will be required to go through all health screening and temperature check procedures, wear a face covering and maintain moderate social distance from all campers and staff members.

Health Center and Quarantine Areas

Any camper or staff member that feels unwell and is verbalizing COVID-19 symptoms will first go to the Medical Screening Area (Med Area).  Based on the camper or staff member’s needs, they will be treated in the “Med Area” and then sent to either the Health Center or Quarantine Area.  At the medical screening area, a temperature check and assessment of symptoms will be performed by qualified staff based on presentation of campers needs.

Each group at camp carries a two way radio.  All minor injuries such as bumps, bruises, cuts, and scrapes that may occur during the camp day will be treated at the group location, to limit trips to the Health Center.  Any campers that require daily medication or assistance with health aids will have their meds brought to their group location or may report straight to the Health Center, based on group activity schedule.  Physical distancing will be maintained as much as possible any time treatment may be needed.  Masks will be worn while indoors in the Health Center.

Persons with possible COVID-19 symptoms requiring medical attention will be further assessed by our Nurse, Libby Rothenberg, RN, Director and Co-Owner of Triple C Camp.  Both the Health Center and the Quarantine Area will have PPE available.  Health Center staff will immediately call families to share that a camper is in the Quarantine Area and discuss next steps as necessary.

Our staff have a direct relationship and support from our local Health Department.

What Happens When…?

What happens when a camper or staff member develops COVID-19-like symptoms while at camp?

  • Campers or Staff exhibiting any COVID-19 symptoms will be directed to the quarantine area, where they will be further assessed and monitored by and RN while awaiting transport home.
  • Staff that self-transport, who are physically able to drive, may be escorted to their car with proper PPE worn by both ill staff member and escort.

Campers or Staff may return to camp if/when:

  • An improvement in respiratory symptoms, such as coughing or shortness of breath.
  • Must be 24 hours fever-free, without fever-reducing medication.
  • A pediatrician/physical evaluates the individual and determines COVID-19 is not the cause of symptoms. (Fore example, a history of allergies combined with no known exposures to someone with COVID.)
  • Or – one negative COVID-19 tests.

What happens when there is a COVID-19 positive diagnosis?

  • If a camper or staff member reports that they are COVID-19 positive, Triple C Camp will maintain confidentiality of the individual at all times while mitigating the situation.
  • Any camper or staff whose household member tests positive will be required to remain home and quarantine for 14 days.
  • The case will be reported to the local Health District.  The Health District will identify and notify close contacts who were potentially exposed to confirmed cases.
  • All families and staff of the individual’s group and bus (if applicable) will be notified immediately.
  • All facilities that the individual came in contact with will be deep cleaned and disinfected as per CDC guidelines.
  • All campers and staff who came in close contact (less that 6ft for a total of 15 minutes within 24 hours) will be required to remain home and quarantine for 14 days.
  • Camper tuition will be credited, and Staff will be compensated for this time.

Campers and Staff who test positive for COVID-19 may return to camp if/when:

  • They have been in isolation at least 10 days since the date of symptom onset.
  • Fever-free for 24 hours without fever reducing medication.
  • 72 hours since all symptoms have improved.

Could the camp ever have to be shut down?

  • The camp would only be temporarily closed if the Health Department determined that there were multiple cases of COVID-19 in multiple camper groups, not linked by any camper groups nor family households.

In summary, if/when there is a COVID-19 case, Triple C Camp will be following guidance of the Virginia Department of Health, which is following CDC guidelines.  All we can do, as the Triple C Camp Staff and Camp Families, is to take great care of whom we and our family members come in contact with during our summer season.

If/when these guidelines are updated, we will be immediately updating our camp families and staff.  

Thank you, for your patience, confidence and understanding of this delicate situation.

*As COVID-19 cases diminish, program numbers/capacities may be adjusted as allowed by the CDC and Virginia Child Care Licensing.